Olympia Port Budget Proposes Raising Taxes

Above: The port meeting room was packed for a community conversation held by Port Commissioner E.J. Zita on Tuesday afternoon. Citing the Washington Open Public Meetings Act, Zita refused to attend a port executive session scheduled for 12:15 p.m. about a log loader contract. Commissioner Joe Downing said the executive session would be rescheduled.

Zita Refuses to Attend Port Executive Session on Log Loader Contract

By Janine Gates

Little Hollywood

https://janineslittlehollywood.blogspot.com

The Port of Olympia has a lot on its plate: controversial cargo, a direct action rail blockade that continues in downtown Olympia, a 2018 budget that proposes to raise taxes to the highest extent possible without a public vote, and transparency issues over missing and edited video of public meetings.

To discuss any or all of those issues, Port Commissioner E.J. Zita held a public “commissioner chat” session at port offices Tuesday afternoon, just 45 minutes before she was scheduled to participate in an executive session with fellow port commissioners Bill McGregor and Joe Downing.

She said the turnout was the largest crowd for one of her commissioner chats that she’s ever seen.

In front of about 35 members of the public, including several longshore workers, Commissioner Zita did not attend the executive session, and explained why she believed doing so would be in violation of the Washington Open Public Meetings Act.

The hot button issue of the day was about the port’s proposed purchase of two front end log loaders for $3 million and the legality of the contract to purchase them. It was also the purpose for the executive session. 

A contract for the log loaders signed in June by the port’s executive director, Ed Galligan, appears to have exceeded his delegated authority. The executive director is authorized to sign agreements for up to $300,000 in one year without a vote of the commissioners but unbeknownst to commissioners, the contract was a one year lease to own commitment totaling $720,000. 

Zita said the commissioners were told the lease would be for $60,000 a month starting in November. The log loaders cost $1.8 million to purchase, but the financing arrangement balloons the price to $3 million over a period of 20 years.

A June email to the commissioners from Galligan states, “The rental agreement gives the Marine Terminal Director, Longshore labor and the Port's maintenance crew time to properly test the equipment without an obligation to purchase.” The agreement involves the trade-in of the two existing log loaders.

“....The port commission needs to figure out what to do about this and staff suggested the executive session,” she explained to the group.

The Executive Session That Didn't Happen

The executive session was publicly noticed to discuss potential litigation and was expected to last 45 minutes, with no actions or decisions to be made.

Executive sessions are not open to the public and limited to pending lawsuits, personnel actions and setting minimum prices for real estate. All three port commissioners must be present.

At 12:15 p.m., conversations with just a couple flare-ups around the issue were well underway when Commissioner Downing arrived in the back of the room and informed Zita, who was in the front of the room, that it was time to go into executive session.

Zita informed him that she was not going to do so.

“Yea, I can see you have a great meeting going on,” he said, with more than just a touch of sarcasm in his voice. He started to leave.

Heads swiveled back and forth between the two as Zita asked Downing not to leave until she had her say, stating that she has formally noticed commissioners and staff of the inappropriateness of holding a private meeting. 

She requested that the meeting be held in public.

“Then it wouldn’t be an executive session,” Downing said, adding that the executive session would be rescheduled. He left the room.  

Zita continued the meeting explaining that she was not required to go into executive session. Her interpretation of the law was that if she had attended the executive session, it would be illegal, quoting RCW 42.30.110, which prevents commissioners from discussing the matter in executive session when it has already been brought up in the public.  

The need to hire outside counsel may be necessary since port counsel is present in the meetings.

If there were adverse legal or financial consequences to the Port, those consequences would result from Galligan’s lease authorization in excess of his delegated authority, not from public discussion about it, she said.

While Zita did not question the need for the log loaders, she questioned the manner for their purchase.

“We do not have the funds for the log loaders. We have yet to pass a budget and allocate funds,” she said. Zita says the budget is tight and the commissioners are about to raise taxes as high as legally allowable without public approval.

Several community members questioned why the port hasn’t budgeted in advance for machinery needed to do basic business and suggested raising the rates to the three primary marine terminal tenants so the higher rates could pay for the equipment.

“I think it’s an option worth exploring,” said Zita.

Speaking of a backlog of deferred maintenance, Zita said the marina office has mold in one of the offices making it unuseable. The 2018 budget also is proposing to cut janitorial services and repaving projects.

“The marine terminal needs at least half a million dollars a year to repave port property due to wear and tear. It’s currently budgeted at $450,000 and that amount is proposed to be cut to $300,000….We shouldn’t have to do that. We’re already behind on deferred maintenance and trying to meet our financial goals….We’re not meeting that goal,” she said.

Log Loader Use

Logs from Washington State are exported to Japan, China and South Korea. According to the port, it takes about 1,200 truckloads of logs to fill one vessel arriving in Budd Inlet. 

The front end log loaders are used by three primary marine terminal tenants: Weyerhaeuser, Holbrook, and Pacific Lumber and Shipping.

In an email to Little Hollywood, Galligan said that all the port's loaders are “governmental property,” and used for a broad range of cargo handling, operated by the longshore union ILWU, Local 47, and billed at an hourly rate per the port's tariff.  

He said the loaders were used for the movement of corn and gold ore that the port handled earlier this year. 

 

Longshore workers present at Zita’s meeting said they could use better equipment and ships can be loaded quicker and more safely. Zita questioned whether or not the economics of better productivity with the new log loaders is beneficial for the longshore workers

Chris Swearingen, a longshore worker, said it takes Olympia longshore workers five days to load a ship, compared to seven to ten days in Aberdeen and eight days in Tacoma. 

“We’re a good port,” she said.

“You’re already highly productive,” Zita interjected.

“….When a machine breaks down it takes us six days sometimes…we’re not losing hours or pay when we get good equipment and good machines. We’re going to keep to that five days. It’s about safety. We want safe equipment. We’ve been trying to get new log loaders for four years. I’ve been trained on a log loader. It scares me. They’re big machines, they’re breaking down....It’s like a car and it starts getting miles on it. You don’t say, 'I can’t afford it' when the tires are on treads - you go for the safety….The machines are wearing out. We need to get them taken care of....The company is getting more hours when the machines break down….” said Swearingen.

The port commission is set to vote on its 2018 budget on November 27, 5:30 p.m. at 626 Columbia St. NW, Suite 1-B, Olympia.

Above: Robert Rose of the longshore union ILWU, Local 47 and other longshore workers attended Commissioner Zita's community chat on Tuesday afternoon. Rose complained that the meeting wasn't posted on the port's website and accused Zita of illegal use of port property for campaigning. Zita said port staff did not have time to post a notice of the meeting on its website and trusts that will happen in the future.

“If you want to talk about transparency, a lot is being dropped by the port,” responded audience member Robert Jeffers, referring to recent videotapes of public meetings that have not been recorded or have been edited. Zita said she knows staff is working on solving those problems as well.

Little Hollywood writes extensively about Port of Olympia issues. For more information and photos, go to https://janineslittlehollywood.blogspot.com and type key words into the search engine. 

City Committee Holds Final Forum on Body Cameras

Above: The Ad Hoc Committee on Police and Community Relations held its final community forum on Thursday night, this one on the topic of body cameras, at Olympia City Hall. The group has held five forums, each reaching out to different segments of the community to discuss local police issues. It is expected to end its work in April.

By Janine Gates

www.janineslittlehollywood.blogspot.com

Will police worn body cameras help develop community trust and transparency? Or will they add more problems than solutions?

Those were just two of many questions for the Ad Hoc Committee on Police and Community Relations as it held its final forum Thursday night at Olympia City Hall. About 40 people were in attendance, which included committee members and city staff. Olympia Councilmember Nathaniel Jones observed the forum in its entirety.

The city presentation by Laura Wohl, administrative services division manager for the Olympia Police Department was a re-run of the presentation provided to committee members on January 27.

See Little Hollywood’s January 28 story about that meeting at www.janineslittlehollywood.blogspot.com/2016/01/olympia-police-worn-body-camera.html.

Wohl has spent the last five years studying the topic for the department and provided an overview of the policy issues and costs regarding the technology. The estimated annual cost for the program would be about $472,000, a conservative figure, she said.

Police worn body camera recordings are currently public records subject to the state Public Records Act and present a whole host of privacy issues, especially for juveniles, crime victims, and witnesses to crimes.

As anticipated, by the time staff finished their presentation, community members were weary.

Despite the best efforts of Reiko Callner, co-chair of the Ad Hoc Committee and a former City of Olympia prosecutor, the group struggled to understand and adhere to her line of questioning to only discuss developing a process to receive input about issues related to police body worn cameras.

The word “process” was bolded seven times on the agenda.

Some new faces left without speaking, and those that did stay were not united in the city’s stated commitment to use police worn body cameras. The city has stated in part that it intends to move forward with police worn body cameras when it develops plans, policies and revenues that will ensure the program is successful.

“After listening to what was presented, what is the bottom line, and what is the best way to get to it? Maybe it isn’t body cameras…we should think about what are other ways to develop trust and transparency. Body cameras may not be the solution. Let’s rethink this….” urged Charlotte Petty, pastor of Risen Faith Church.

Nevertheless, seven pages of questions and ideas were generated on an easel pad about how to reach the most marginalized people who should be included in the process, whatever that process is: 

Working through advocates and organizations, speak with people who have cases in court, victims of crime, people who perpetrate crime due to addiction, and those who live in apartments. Using volunteer resources, reach people where they already gather such as neighborhood associations, schools, libraries, bus stops, Capital Mall, the senior center, and hospitals.

In general, the group asked the committee to table a deeper discussion on the issue of body cameras until a process is best identified to capture the entire community.

One forum participant was Tom Nogler, a retired mental health counselor, and volunteer with COPWATCH, a local advocacy group that meets to give support to people who have had encounters with the police. A volunteer is available to listen and write up a narrative of the experience at Traditions on Thursdays from 4:00 p.m. – 5:00 p.m.

A couple of months ago, Nogler said about 30 participants came together to discuss what they would like to see in local community policing. Police worn body cameras did not come up.

“Nobody brought that out as an idea because body cameras are just a small piece of the picture. It’s not like once we get them, peace and justice will prevail,” he said.

What was on their list was the creation of a citizen’s bill of rights, activism on judicial issues, voter initiatives and legislation, empowering people to take a stand on police misconduct, restorative justice, watching court cases needing support, and the creation of an independent citizen’s review board.

Some asked the City of Olympia to take a position on ESHB 2908, a bill that would create a joint legislative task force to review current state laws, practices and policies regarding the use of deadly force by law enforcement. That bill passed out of the Washington State House of Representatives on Tuesday afternoon and is now in the Senate. 

The bill is scheduled for a hearing Tuesday, February 23, 2016 at 8:00 a.m. in the Senate Committee on Law & Justice, Senate Hearing Room 4, Cherberg Building.

A bill that the City of Olympia did support but did not make it out of Rules would exempt police worn body camera recordings to the extent they violate someone’s right to privacy. See Little Hollywood’s January 28 story about that legislation at www.janineslittlehollywood.blogspot.com/2016/01/hb-2362-police-body-camera-legislation.html

Olympia Police Department Lieutenant Aaron Jelcick said that each community needs to tailor its process to meet community expectations for openness, transparency and inclusiveness.

He said that according to the U.S. Department of Justice, 17,000 law enforcement agencies in the United States are using body cameras in some form.

Twelve law enforcement agencies in Washington State are currently using or have tried using body cameras, but some have dropped out. The agencies that did not do community outreach, such as the Poulsbo, Bremerton, and Pullman police departments, have had to modify their procedures several times to meet community and law enforcement expectations.

“Body camera videos are not like an episode of COPS where you can see and hear everything clearly,” he said.

One woman said that body cameras are just one tool for community policing.

“In our culture, we like quick fixes…but we have to develop relationships,” she said.

The Ad Hoc Committee has two more meetings, and then will tentatively report its findings on its work to the city council on April 12, 5:30 p.m. at Olympia City Hall.

For more information about the committee, go to www.olympiawa.gov

For past stories about the Ad Hoc Committee, the Olympia Police Department, community policing issues, body cameras, ESHB 2907, HB 2907, Scott Yoos, Andre Thompson and Bryson Chaplin, and the Black Alliance of Thurston County, go to Little Hollywood, www.janineslittlehollywood.blogspot.com, and type key words into the search button.

To track state legislation, go to www.leg.wa.gov - Hearings are subject to change without much notice. 

Port Commissioner Interviews Underway

Mystery envelope does not contain dinner coupon (supposedly)

By Janine Unsoeld

www.janineslittlehollywood.blogspot.com

Port of Olympia commissioners Bill McGregor and George Barner interviewed four out of eight applicants today who have applied for appointment to Position #3 previously held by Commissioner Sue Gunn, who resigned for health reasons. Several members of the public and applicants were in attendance for the interviews.

E.J. Zita, Dick Pust, Bob Jones, and Michelle Morris answered six topical questions in separate, 40 minute interviews. Each were then handed an envelope containing a mystery question posed by Commissioner Bill McGregor.  Applicants then went to a room to answer the question in written form, and returned the envelope to Port staff member Jeri Sevier.

An explanation of the process, which had to be clarified, stated that the envelopes will be opened all at the same time and the answers will be posted on the port’s website at the conclusion of the interviews. Commissioners McGregor and Barner will not see the answers before the public.

When asked by Little Hollywood during a break, Commissioner Barner said he didn’t know what the question was, and didn’t think to ask the applicants any additional questions that he hadn’t already asked. Commissioner McGregor said the same question was in each envelope.

Port of Olympia citizen advisory committee member Richard Wolfe said he was shocked by the procedure, and questioned the process due to the issue of transparency.

Four more applicants, Lawrence Goodman, Fredrick Finn, Jerry Farmer, and George Sharp, will be interviewed tomorrow.

While most applicants reiterated what they submitted in their applications, fresh perspectives and opinions were revealed in the interviews. Several said that the tour of the port properties by staff was very helpful to their understanding of port operations.

Applicant E.J. Zita, a faculty member at The Evergreen State College with a Ph.D. in physics, teaches climate change issues, lives on a farm near port property by the airport in unincorporated Thurston County. As a member of the port’s New Market real estate development advisory committee and a longtime experience as a board member of her neighborhood association, Zita said she has appreciated getting to know Port staff,. She looks forward to helping the port work toward goals of smart development.

She discussed ways to create new economic development opportunities, such as the creation of a food hub, and defined what that meant. As a member of the Thurston County Agriculture Committee that reports to the Thurston County commissioners, Zita was well versed, saying that expanded farmer’s market centers on port property could include a certified industrial kitchen, and packaging and distribution areas that would allow farmers to add value to the products, and expand the area’s employment base with permanent jobs.

“There are a lot of food groups who want this….” she said.

Only applicant Michelle Morris, who owns a boat moored in Swantown Marina, asked the commissioners questions of her own in her final remarks, asking them what their priorities are in the next few months and if they felt like port business has been put on hold.

They replied that they have yet to revise and update the port’s State Environmental Policy Act process, and that the strategic plan process was also running behind schedule.

Morris said that her goal, as someone who did not file to run for election to the position, was to provide a smooth transition.

“The public needs to have a greater awareness about what you’re doing because it’s fascinating,” she concluded.

Above: Longtime radio announcer Dick Pust, an applicant for Port Commissioner Position #3, answers questions from Commissioners McGregor, left, and Barner. Pust was an announcer at KGY Radio from 1959 to 2011 and is now a morning talk show host at KXXO. He said the Port of Olympia has been a part of his life for almost as long as he could remember, and still gets a thrill when he sees the ships arrive and depart Budd Inlet. Voicing strong opinions in support of the hydraulic fracking industry and maintenance of Capitol Lake, Pust said his greatest strength is that he knows the people and history of Thurston County and would be open and respectful of many viewpoints.

Bob Jones, another applicant, has extensive military and local community experience. Serving over 21 years of active duty retiring at the rank of Lieutenant Colonel, Jones says he brings his experience in logistics support operations to the port position. His private business as a consultant in the defense contracting industry deals with various agencies of the State of Washington and the federal government. He has also served in several community leadership positions, including the Thurston County Economic Development Council, several local chambers of commerce, and the Olympia Coalition of Neighborhood Association. 

Jones is currently the city’s military liaison to Joint Base Lewis McChord and a member of the Governor’s Veterans Affairs Advisory Committee.  Jones said he is a strong advocate for green energy, environmental stewardship, sustainable economic growth, family wage jobs, port transparency and public involvement.   

“I know the Port of Olympia has challenges, and I would look forward to sorting those out….” Jones clearly placed trust with the port’s executive director and staff, but said he would be an active participant in providing guidance and assistance. 

“I’ve always had positions in my life that required vision…I don’t need to necessarily see it to believe it, I need to believe in it to actually see it,” Jones said.

Calling himself a consensus builder, Jones said he can bring people together, and proposed solid ideas to the commissioners to increase public involvement, saying he’s used to bringing groups together. 

“…It could be called ‘The Port of Olympia Conversation’….Sorting out those issues…I’d start with a conversation and it will be a groundswell for expanding the groups to build consensus….”

Upon being given his envelope with the final mystery question, McGregor gave him his instructions for its use. 

Jones responded dryly, “Is this my dinner ticket?” The public will never know, but while the audience chuckled, he was assured it was not. 

Applicants E.J. Zita, Jerry Farmer, Bob Jones, and Larry Goodman have filed to run for the Position #3 commissioner position.

Port of Olympia Commissioner Sue Gunn Resigns for Health Reasons; Petition for Replacement Begins

Above: Aerial of the Port of Olympia marine property and the Olympia Farmer's Market, which sits on Port property, as seen here in December 2014. Under the blue tarps is a shipment of ceramic proppants, used in hydraulic fracturing operations in the North Dakota Bakken Oil Formation. This is just one issue that greets an incoming port commissioner who will replace Commissioner Sue Gunn. Last March, Gunn cast the lone dissenting vote against seeking bids for construction of a warehouse for the shipments.

By Janine Unsoeld

www.janineslittlehollywood.blogspot.com

In a letter to the community on March 13, Port of Olympia Commissioner Sue Gunn resigned for health reasons. Her full letter is reprinted, below, in its entirety.

Little Hollywood reached out to Commissioner Gunn twice since late February and wishes her a full recovery.

Questions from Little Hollywood to Port of Olympia staff on February 18 about Gunn’s absence such as, “Should a replacement be appointed until she (Gunn) comes back?” and “What would be the process for this?” never received a response.

Paul Pickett, 58, Olympia, an environmental engineer who works for the State of Washington and teaches classes at The Evergreen State College, was considering a run for the Port against Commissioner George Barner, but recently decided against it, due to the recent, unexpected resignation of Commissioner Sue Gunn.

“Members of the community had approached me about running for the Port against George Barner and now Joe Downing. Their goal was to have another Commissioner with a vision of the Port similar to Sue Gunn’s.  I saw this potential race as a contest between “business as usual” and a different vision of a Port planning for a 21st century where our community and world is rapidly changing.

“Unfortunately, Sue’s health forced her resignation. That leaves our community in limbo regarding what happens next. Without the certainty that I would be working with Sue should I be so fortunate as to win the seat, I’ve decided to end my planning for a possible campaign.

“The community should monitor the next steps closely. Many questions remain. Who will step up to apply for the vacant position? Will George Barner and Bill McGregor agree on the candidate to fill the seat? If they don’t, who would the County Commissioners pick? And who will file in May to run for election to fill the final two years of that position?

“There are discussions roaring through community networks about this situation. We shall see how it shakes out,” says Pickett.

Petition to Port

One person who decided to make her voice known is Sherri Goulet, who is circulating an informal petition requesting that Port Commissioners George Barner and Bill McGregor appoint someone who shares the values and vision of Gunn and her supporters. 

“We have about 10 days to gather as many signers as possible. I am beyond sad to lose Commissioner Gunn at the Port,” says petition organizer Sherri Goulet, Olympia.

“Since we don’t have a Move On type petition vehicle online and since we have a very short time frame, we’re doing it the old fashioned way.  If people email me that they wish to be included on the list of signatories, then they are included.  It’s not a formal petition that will be used in a legal fashion; it’s a statement of the facts, expressing support for Commissioner Gunn with a request that voters be included in the selection process for her replacement. The petition was created with a group process.  We did our best to convey the facts with perhaps a little editorializing included. Signatures will be solicited through Friday, March 20, and will be presented at the Port meeting on March 23,” says Goulet.

Those who would like to be added to the petition can email her at shardon@comcast.net.  

“Send me an email saying that you wish your name to be on the petition and pass this petition on to those you know who care about the environment, transparency in government and judicious use of taxpayer funds, and be thinking about a replacement for Sue—someone in District 3 who would be willing to run for her position,” says Goulet.

The petition reads:

Port Commissioner Sue Gunn was elected by the voters of Thurston County in November, 2013, beginning her term in January, 2014.  She’s been a strong advocate for an environmentally responsible port and has worked diligently to improve the Port’s relationship with the public, increase transparency, make the budget more comprehensible to all, apply Port funds more equitably across the county, support the Farmers Market and agriculture in Thurston County and see that a thorough analysis accompanies any decisions.  These are the issues she campaigned and won on, and she has been doing what she promised.

Currently Commissioner Gunn is recovering from open heart surgery.  In what appeared to many to be an effort to remove Sue Gunn from the Port Commission, Commissioner McGregor refused to excuse her from the February 27, 2015 Port meeting, saying she’d been absent “long enough.”  The failure to excuse a Commissioner from a meeting is a procedural maneuver that started a clock on a presumed 60-day deadline for Sue Gunn to return or be eliminated from the Commission.

Commissioner McGregor’s action was surprising, as there had been no direct communication with her from the Port.  In addition, this procedure was not invoked with the extended absence of Commissioner Barner several years ago.  This unprecedented maneuver occurred just when Commissioner Gunn had begun to recover from a series of health events following her surgery.  We denounce this act as not only lacking compassion, but also as undoubtedly causing increased stress to Commissioner Gunn.

The idea that one Commissioner attempted to undo the results of a democratic election is appalling.  Commissioner McGregor’s action undermines the voters’ will.  Although Commissioner Gunn has now announced her resignation, a personal choice driven by her health, Commissioner McGregor’s action remains unacceptable to us.

We strongly request that Commissioners Barner and McGregor involve the supporters of Sue Gunn in choosing an appointee who represents the views and values of the voters who put Commissioner Gunn in office.

Gunn’s Letter to the Community

Port Commissioner Gunn’s full statement, in her open letter to the voters of Thurston County distributed on Friday, March 13, is as follows:

Thank you for electing me over a year ago to the Commission of the Port of Olympia.  During that time, I have tried to serve your interests by working to make the Port an economic engine for all of Thurston County and to improve the transparency of Port operations and finances.

I have also worked to uncover faulty logic that has supported fiscally unwise decisions that would require taxpayers to subsidize expensive projects.  One example is the proposed construction of a fuel dock that would negatively impact existing local businesses that sell fuel, such as Boston Harbor Marina and Zittles without a return on investment for the taxpayers.

Environmental sustainability has been a high priority for me.  Importing fracking sand headed for the infamous Bakken oil field has been a primary concern.  With your help, we were able to force the Port to do the appropriate environmental studies prior to attempting to expand that operation and run more rail cars through Olympia.

In an effort to have your voices heard, I have been a strong proponent of strategic planning with extensive outreach into the community.  This type of outreach has not been done since 1996 and is long overdue at this public institution.  Strategic planning is the path to new economic development endeavors by the Port, such as supporting agriculture.  I have also endeavored to create new oversight committees, one for the Marine Terminal and one for the Airport, to improve relationships between these enterprises and the community.

I regret to inform you that I have decided to resign from my position on the Commission effective April 1, 2015, to allow myself the time I need to heal from recent heart surgery and associated complications.  There has been considerable pressure on me from the Port, and from one of the Commissioners, to return rapidly, which is not conducive to the extensive healing needed.  It’s necessary to take the time required to recover from this complex medical event.

If these ideas resonate with you, my hope is that you, the voters, will continue to articulate these priorities to the Port and insist that thorough analysis and accurate reporting accompany all Port decisions and that the Port find new, sustainable economic opportunities in the county.

Thank you for your past support and for all the good wishes I have received since undergoing my surgery.

Sincerely,

Sue Gunn

For more information about the Port of Olympia and the absence of Commissioner Gunn, go to Little Hollywood, www.janineslittlehollywood.blogspot.com and view Port of Olympia meetings, particularly March 9, at: http://portofolympia.tctv.net/

Port Citizen Advisory Committee Discusses 2015 Work Plan

Above: Members of the Port of Olympia citizen advisory committee met with port commissioners on February 17 to discuss their 2015 work plan.

 

By Janine Unsoeld

www.janineslittlehollywood.blogspot.com

Port of Olympia commissioners George Barner and Bill McGregor met with the port’s 14 member citizen advisory committee on Tuesday, February 17 to discuss committee’s 2015 work plan.

The committee has five new members who are starting three year terms. Out of seven who applied, five new members were chosen by port executive director Ed Galligan, Commissioner McGregor, and committee chair John Hurley, based on a number of criteria.

At a November 24, 2014 commissioner meeting, the last meeting port commissioner Sue Gunn attended due to health issues, Gunn stated that she would like to change how the members are selected so that it is in open session with all three commissioners.

Committee members were asked to take on four tasks for the year: research transparency issues, refine a protocol for the naming of port facilities, help develop the port’s vision statement, and conduct a self-evaluation of their work as a committee.

Tasks for the committee are created and assigned to the Port's citizen advisory committee by the commissioners. It was made clear that the group had to accept the tasks, although many clearly had no enthusiasm to revisit protocols for naming port facilities, since they did a thorough review of the subject last year. McGregor wanted the group to essentially say to the commissioners, “do it or don’t it.”

Transparency

The commissioners said it would be of value to the port to have the committee investigate and report back on the issue of transparency.

Questions the commissioners asked the committee to explore are: What is an acceptable definition of transparency in government and, in particular, the Port of Olympia? What has the Port done to improve transparency over the past few years and what additional measures can the port do to improve transparency? What is it that citizens want to see improved as it relates to Port transparency? What is the overall feeling of citizens as it relates to transparency?

Regarding this last question, commissioners stated that a public hearing may be required by the committee as part of their information gathering effort.

Among other requests, the commissioners asked the committee to comment on the commission’s meetings and work sessions in terms of meeting frequency, time of day, length of meeting and content.

A detailed scope of work asks that the group look at commission meeting materials, compare the Port of Olympia to at least three other regional ports and at least two other local jurisdictions.

The group has a deadline for this task of September 2015.

Naming Protocols

Members were not keen on revisiting a task to examine how the port would go about naming facilities after individuals if so desired. The committee reported back to the commission and gave several recommendations in a detailed 2014 report, and committee member Clydia Cuykendall said that it was not a good use of the group’s time to revisit the issue. She noted that the port has received only one naming request in the past 10 years. The deadline for this task is June 2015.

Vision Statement

The commissioners and port staff will be working on the development of a vision statement as part of a two day strategic planning retreat currently scheduled for the end of March.

The committee was asked to choose from one of the sample vision statements that will be provided to them by the commissioners. If none of the sample vision statements are preferred, they are to suggest language changes. A deadline for this is to be determined.

Committee Self-Evaluation

The group is tasked with conducting a self-evaluation on the use of a citizen advisory committee. The group must compare and contrast its formation and work with at least four regional ports and at least three local jurisdictions and quasi-governmental entities. The deadline for this task is September 2015.

Committee members divided themselves up between committees. New members asked questions from whether or not the airport or the port really makes any money, to the status of the Mazama pocket gophers at the airport property.

Cuykendall wondered why the committee wasn’t included to comment on the Tumwater Real Estate Master Plan, and what the difference was between their past work, and the work of the new port advisory committee for the port’s properties in New Market.

Port of Olympia New Market Industrial Campus and Tumwater Town Center Real Estate Development Master Plan  

This latest study is a master plan being coordinated by the Thurston Regional Planning Commission. The Port of Olympia owns over 500 acres of real estate in Tumwater, excluding the Olympia Regional Airport. The property may be developed for commercial, industrial or other uses. In response to questions from committee members, port executive director Ed Galligan admitted that the gophers, now listed as a threatened species by the U.S. Fish and Wildlife Service, present a serious impediment to growth on the property.

The port’s master plan group will have a public workshop about the development of this plan on Thursday, March 5, 6:00 p.m. – 8 p.m. at the Comfort Inn Conference Center, 1620 74^th Avenue SW, Tumwater.

For more information about the New Market Master Plan, go to www.trpc.org/PortofOlympiaProject.

For more information about the Port of Olympia, go to www.portolympia.com.